Information about documents

An ultimate beneficial owner (UBO) is a person who:

• holds more than 25% of the shares in an organisation; and/or
• has ultimate control of an organisation.
  

We enclosed a UBO declaration form with the letter we sent you. Please complete all sections of the form by following the steps specified.

If you have not received the form but you have to submit it, please contact us.

The organisation chart must meet six conditions, which are specified below. Please check whether the organisation chart complies with these conditions. 

1. Has the name of the organisation been written in full? The name must correspond with the name listed in the extract from the Chamber of Commerce. 
2. Does the chart show the shareholding structure by owner in percentages? An owner can be a natural person or an organisation. 
3. Is there a trust office (Dutch acronym: STAK)? If so, it must be included explicitly in the organisation chart, specifying who holds the voting rights and who holds the profit rights. 
4. Does the organisation have a foreign operation? If so, please list the country in which this operation is registered. 
5. Has the organisation chart been dated and signed off by the person we have on record as the managing director?
6. Are any managing directors registered as having ‘joint authorisation’? If so, the organisation chart must be signed off by the jointly authorised managing directors.

We have enclosed the partners' liability declaration form with this letter. Please complete the form, date it and have it signed by all partners in the general or limited partnership. This must correspond with the KVK registration. 

If you have not received the form but you have to submit it, please contact us.

We have enclosed the partners' liability declaration form with this letter. Please complete the form, date it and have it signed by all partners. The partners’ spouses or registered civil partners, if any, are also expected to sign this form. 

If you have not received the form but you have to submit it, please contact us.

We have enclosed the Commercial Real Estate Client Profile form with this letter. Please complete the form by following the steps specified. If you are asked to elaborate, please provide the appropriate details. 

If you have not received the form but you have to submit it, please contact us.

Extract from the Chamber of Commerce and articles of association of foreign company or companies that do their banking with us. 

We need an extract from the foreign Chamber of Commerce where your company is registered. We also require the articles of association for this company. 

We may request other documents depending on the legal form and location.

For non-profit organisations (NPOs), we can request specific information and documents. You can find more information about this on this page.

We may also request other information such as invoices, cash books and other information required for our client investigation.